Public Record Request Notice and Fee Schedule
Records request can be submitted using the PUBLIC RECORDS REQUEST FORM.
Requests may be made by telephone, US mail, email or in person during regular business hours of Monday through Friday from 7:30 a.m. to 4:30 p.m., at Village Hall, 9915 39th Avenue. Requests received by the Village Clerk’s Office will be forwarded to the proper records custodian for fulfillment. Records will be available as soon as practical. In any event, a response from the records custodian should be made within (10) working days. Records not available within (10) working days, the records custodian should inform the requester of a reasonable and practical timeframe. If a request is denied, it shall be denied in writing.
This fee schedule does not apply to the Pleasant Prairie Police Department. Records request for the Pleasant Prairie Police Department should be direct to: [email protected]
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Hard Copies
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Include any paper records provided by:
- Copying a paper record
- Printing an electronic record
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$0.03 per page (black and white)
$0.07 per page (color)
Photos on photo paper – actual cost to reproduce
Copies of printouts on paper larger than 8.5” x 14” or on specialized paper – actual cost to reproduce.
In certain instances, specialized skills, equipment, or technology may result in additional copy costs.
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Electronic Copies
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Includes any electronic records provided by: Email, Flash drive, other electronic format
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Digital to Physical
Includes copying records already in digital format onto physical medium for distribution
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Cost of physical medium:
USB 3.0 Flash drive: $15 per 128GB
USB 3.0 Flash drive: $40 per 512GB
USB 3.0 Flash drive: $75 per 1TB
In certain instances, specialized skills, equipment, or technology may result in additional copy costs.
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Digital to Digital
Includes copying records from one digital format to another for distribution (e.g., email).
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No fee.
In certain instances, specialized skills, equipment, or technology may result in additional copy costs.
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Location Fees
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Location fees are assessed for searching and identifying responsive records.
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Cost of staff time. Staff time will be billed at the hourly rate of the lowest paid employee including benefits capable of performing the task.
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Redaction
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Redaction of confidential information.
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No charge.
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Mailing costs
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Charged at the actual rate.
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Actual Costs.
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Prepayment will be required prior to the release of records for estimated fees over $5.00